Minute taking

We minute all types of meetings in salient point format or detailed format as required. We can also produce minutes from your recordings.


We can provide verbatim transcriptions of recordings, disciplinary hearings and interviews from any audio files in whatever format they have been recorded. Salient point minutes can also be drafted from recordings.

Conference reports

A team of minute takers can be utilised to meet all you conference requirements. We are fully equipped to handle numerous breakaway sessions and to provide both a detailed report of the outcomes of the conference as well as minutes / notes of breakaway sessions.

Minute taking training

Heather Davies, owner of HMSS, does minute taking courses throughout the year. These courses cover everything you need to know to draft professional minutes. In-house training is available on request.

Temporary staff

Temporary executive assistants are available on request. Resources are skilled in minute taking and board support.

Our process

  • Phone, email or send us a meeting request.
  • Meetings will be entered into our calendar and a minute taker assigned, Terms and conditions will be agreed and committed to in writing in the form of an MoU.
  • A minute taker will be assigned to you. Where possible we try to match the minute taker to the client according to his/her industry experience.
  • You the client, are requested to provide an agenda and copy of the previous set of minutes to the minute taker as well as a board pack and/or papers to be discussed at the meeting.
  • The minute taker will attend the meeting and compile the minutes of- site after the meeting.
  • All meetings will be recorded to assist the minute taker in drafting the minutes. Once the board/committee has approved the minutes and the chairman has signed them as a true reflection of the meeting, recordings will be deleted. (We do not offer a recording service. Recordings are made to assist minute takers to draft an accurate set of minutes. Recordings will, however, be made available to clients on request.)
  • You will receive an electronic draft of the minutes within ten working days from the meeting or as arranged.
  • Forgot to invite us to your meeting? No problem, send us the recording and we will draft the minutes for you.