Q: How do I arrange a minute taker?
A: Phone the office to book a minute taker and send a meeting request.
Q: Can I book the same minute taker for future meetings?
A: Yes. We try to ensure the same minute taker attends your meetings for continuity.
Q: If my assigned minute taker is not available for any reason, will you provide another?
A: Yes. We will ensure there is a minute taker at your meeting no matter what.
Q: What if my meeting date changes?
A: Please inform the office as soon as you become aware of any changes to avoid late cancellation penalties.
Q: How long will I have to wait for my minutes?
A: One to two weeks or as agreed between the parties
Q: Do you offer any other company secretarial services?
A: We offer limited board support as we have a number of competent Company Secretaries services in our team.
Q: Will you adapt your minute taking to my requirements (eg more / less detail or layout requirements)?
A: Yes, we aim to please and to make your life easier.
Q: What about confidentiality?
A: All minute takers sign an agreement with HMSS which includes a strict confidentiality clause. HMSS in turn signs an agreement with clients.
Q: Will you record the meeting?
A: Yes we will record the meeting for our purposes. Should you not wish the meeting recorded, we will send a minute taker who can take notes in shorthand. A copy of the recording will be made available on request. We also offer professional recording services for conferences etc.